Step 1: Log into the site for the first time
 Learn how to log into MicroGrade Online for the first time
Step 2: Set up academic terms
 Learn how to set up new grading periods for the school year
Step 3: Set up new staff accounts
 Learn how to set up new accounts for staff members
Step 4: Add classes to the system
 Learn how to add new classes to the system
Step 5: Add students to the system
 Learn how to add students to the system
Step 6: Manage classes in the system
 Learn how to set up classes for teachers to use

Step 3: Setting up new accounts

Teachers and administrative staff at your school can sign up for new accounts with MicroGrade Online. However, you can also set up new accounts for staff members if necessary. New staff members can be added manually or you may upload a list of new staff members from your computer.

To set up a new account for a staff member manually:

1. Click the Manage Staff link on the right-hand side of the page under the My School heading

2. The Manage Staff page will load. Click the Create New Staff Member button.

3. The Create New Staff Member page will load. On this page, you will need to fill in the requested information
   • Email Address: If domain restrictions have been enabled for your school, you will need to enter an email address that is in your school's domain (e.g. staffname@myschool.edu) - you won't be able to use an email address on a different domain (e.g. staffname@gmail.com).
   • Password: The staff member will use their email address and this password to log into their account.
   • First Name
   • Last Name

4. Once the new staff member's personal details have been entered, you will need to select a Staff Type. The Staff Type determines which areas of the system the staff member will be able to access. The options available are as follows:
   • System Admin: Can change system settings and manage all data
   • Human Resources: Can manage users and students only
   • Professor: Can grade, log attendance, manage students in their classes
   • Grader: Can grade and log attendance

   When you select a Staff Type - the selected permissions will change accordingly. The permissions are as follows:

   • Manage all staff: Can search for staff members and add, remove or edit staff members
   • Grade assignments in my classes: Can mark grades in own classes
   • Log attendance in my classes: Can mark attendance in own classes
   • Export systemwide data: Can export rosters and other data from the system
   • Manage my classes: Can work with own classes including syllabi, rosters and assignments
   • Manage all classes: Can work with any classes in the system
   • System setup: Can modify systemwide settings
   • Manage all students: Can search for students and add, remove, or edit students
   • Post global news: Can post news and announcements for staff and/or students

5. Click the Submit button to add the new staff member to the system.

Alternately, you may want to upload a list of staff members to the system - the system will then automatically create a new account for each staff member you upload. In order to do this, you will need to create a text file listing the staff members and use a pipe character to separate each field of information. Each staff member's record in your text file should be in this format:

First Name|Last Name|Email Address|Staff Type

A sample staff member's record will look like this: John|Smith|jsmith@chariot.com|System Admin

The value you enter for Staff Type determines which level of access the user will have - be sure that you enter the correct Staff Type. If you enter a Staff Type that is not in the system or this field is blank, you will need to assign a staff type to the user manually after they have been uploaded.

You do not need to specify a password for each staff member - a random password will be generated for each staff member.

To upload your text file of staff members:

1. Click the System Setup link that appears on the right-hand side of the page under the My School heading

2. The System Setup page will appear. Click on Upload Data

3. The Upload Data page will appear. Click the Upload Staff link.

4. The Upload Staff page will appear. Click the Browse button - you will need to locate the text file you created. When you have selected the file you want to upload, click the Upload button to proceed.

5. A new page will load and display the status of your upload, along with any errors encountered. When the upload completes a Click here to continue button will appear.

Step 2: Set up academic terms | Step 4: Add classes to the system