Access to various features in MicroGrade Online is controlled by enabling and/or disabling various "permissions". These permissions include the ability to add staff and students, modify grades, export grade data, and many others. As described in the Adding Users tutorial, each staff type in the system (Administrator, Instructor, Counselor, Human Resources and Grader) has a default combination of these permissions enabled or disabled to allow them to perform their respective functions. You may also enable or disable permissions for an individual staff user's account as needed.

This tutorial is intended to explain the various permissions available and how they affect a user's ability to use the system.

1. Click the Manage Staff link that appears on the right-hand side of the page under the My School header.

2. The Manage Staff Page will appear. For the purpose of this tutorial, we will create a new staff member. Click the Create New Staff Member tab.

3. The Create New Staff Member page will appear. For this example, we will fill in the required fields and select "System Admin" as the staff type, but we will start out with no permissions enabled and add permissions one at a time to demonstrate which features become available.

4. The permissions are grouped into 3 categories:

• Administrative Permissions: These permissions are typically assigned to administrative faculty members, allowing them to add staff, students, classes, export grade data and other system-wide functions.

• Class Permissions: These permissions are typically assigned to teachers, allowing them to add classes, grade assignments, and other teacher-specific functions.

• System Permissions: These permissions are typically assigned to administrative faculty members, allowing them to make changes to system-wide settings and view system-wide logs.

Administrative Permissions

• Manage all staff
• Manage all students
• Manage all classes
• Export systemwide data
• View systemwide reports
• Post news items
• View all student grades

Manage all staff: This permission lets the user add, edit, or delete any staff member defined in the system. This also enables the upload of staff members.

If this permission is enabled, the Manage Staff link will now appear under the My School header on the right-hand side of the page when the user logs in.

Clicking this link loads the Manage Staff page.

Manage all students: This permission lets the user add, edit, or delete any student defined in the system. This also enables the upload of students.

If this permission is enabled, the Manage Students link will now appear under the My School header on the right-hand side of the page when the user logs in.

Clicking this link loads the Manage Students page.

Manage all classes: This permission will let the user add, edit or delete both courses and sections. A course is defined as a unit of study (such as U.S. History or Freshman English), whereas a section is a particular group of students and teachers taking a course.

If this permission is enabled, the Current Schedule and Manage Courses links will now appear under the My School header on the right-hand side of the page when the user logs in.

Clicking the Current Schedule link will load the Current Schedule page where you can view the currently scheduled classes for any term in the system.

Clicking the Manage Courses link will load the Manage Courses page, where you can add, delete and edit courses in the system.

Export systemwide data: This permission lets the user export and download virtually all data from the system. For security and privacy reasons, please restrict this permission as much as possible. Only system administrators with a need to export or back up data should be granted this permission.

If this permission is enabled, the Export Data link will now appear under the My School header on the right-hand side of the page when the user logs in.

Clicking this link will load the Export Data page, allowing you to export student, staff and grade data.

View systemwide reports: This permission lets the user access the various system reports, such as student or staff usage, or systemwide grade and performance reports.

If this permission is enabled, the Systemwide Reports link will now appear under the My School header on the right-hand side of the page when the user logs in.

Clicking this link will load the Systemwide Reports page, allowing you to view the various system reports.

Post news items: This permission lets the user post news items or announcements that will be seen by all students or staff once they log in.

If this permission is enabled, the Post News Items link will now appear under the My School header on the right-hand side of the page when the user logs in.

Clicking this link will load the Global News page, allowing you to post news items.

View all student grades: This grants read-only access to all student profiles and grades in the system.

If this permission is enabled, the Student Records and Grades link will now appear under the My School header on the right-hand side of the page when the user logs in.

Clicking this link will load the Student Records and Grades search page where you can search for a student to view grades for.

Class Permissions

• Manage my classes
• Log attendance in my classes
• Grade assignments in my classes
• View reports in my classes
• Assign student graders
• Create a new course
• Create a new section

Manage my classes: This permission gives the teacher complete control over the class roster and curriculum, including categories, assignments, student roster, grading standards and scoring methods.

If this permission is enabled, any classes the user is currently teaching will appear under the My Classes header on the right-hand side of the page when the user logs in.

Clicking a class link will load the class home page.

Log attendance in my classes: This allows a teacher, grader, or other staff member to log attendance for a class.

If this permission is enabled, any classes the user is currently teaching will appear under the My Classes header on the right-hand side of the page when the user logs in.

Clicking a class link will load the class home page.

Clicking the Log Attendance link on the right-hand side of the page under the class name header will load the attendance page.

Grade assignments in my classes: This allows a teacher, grader, or other staff member to grade assignments for a class.

If this permission is enabled, any classes the user is currently teaching will appear under the My Classes header on the right-hand side of the page when the user logs in.

Clicking a class link will load the class home page.

Clicking the Grade Assignments link on the right-hand side of the page under the class name header will load the Grade Assignments page.

View reports in my classes: This allows a staff member to view reports in classes to which they are assigned.

If this permission is enabled, any classes the user is currently teaching will appear under the My Classes header on the right-hand side of the page when the user logs in.

Clicking a class link will load the class home page.

Clicking the Reports link on the right-hand side of the page under the class name header will load the Reports page.

Assign student graders: This allows teachers to specify students who may act as student graders - grading assignments for all students in their class.

If this permission is enabled, any classes the user is currently teaching will appear under the My Classes header on the right-hand side of the page when the user logs in.

Clicking a class link will load the class home page.

Clicking the Class Settings link on the right-hand side of the page under the class name header will load the Class Settings page.

The Assign Student Graders link will be displayed on the Class Settings page

Create a new course: This allows teachers to create a new course of study. Teachers should also be granted the 'Create a new section' permission if they are allowed to create courses. If you pre-configure all courses in the system, teachers will not need this permission.

If this permission is enabled, a Create New Class link will appear under the My Classes header on the right-hand side of the page.

Clicking the Create New Class link will load the Create New Class page.

Create a new section: This allows teachers to create a new section for each of their classes. If teachers are not granted this permission a system administrator will need to manually create all sections for all teachers.

If this permission is enabled, a Create New Class link will appear under the My Classes header on the right-hand side of the page.

Clicking the Create New Class link will load the Create New Class page.

System Permissions

• System setup

System setup: This permission gives the user complete control over basic system configuration - such as staff types, academic terms, reviewing license information or the transaction log.

If this permission is enabled, the System Setup link will appear under the My School header on the right-hand side of the page when the user logs in.

Clicking this link will load the System Setup page.